Presenter Information

The following is critical information that all presenters should review prior to preparing their final presentations for LAK15.  The table of contents on the right provides a summary of the information on this page.  If you have questions or need assistance please, contact us at LAK15@marist.edu.

Session Formats and Time Allotments

Main conference presentations will take place during the Concurrent Sessions listed on the main conference schedule-at-a-glance.  There will be three Concurrent Sessions (e.g. 1A, 1B, 1C) running simultaneously in different rooms during each session block.  Each Concurrent Session will include a combination of research papers, practitioner presentations and/or panels which relate to the theme of the particular Concurrent Session (e.g. MOOCs - Assessments, Connections and Demographics).  Details of each Concurrent Session, and the individual presentations that will take place during them, are in the full LAK15 Program Schedule (which will be posted to the LAK15 web site by Monday, March 2, 2015).

As you prepare your presentation please keep the following important guidelines in mind:

  • Presentation time allotments are as follows:
    • Short Papers: 15 minutes for presentation and 5 minutes for Q&A (Total Time = 20 minutes)
    • Full Papers: 25 minutes for presentation and 5 minutes for Q&A (Total Time = 30 minutes)
    • Practitioner Presentations: 25 minutes for presentation and 5 minutes for Q&A (Total Time = 30 minutes)
    • Panels: 45 minutes for panel and 15 minutes for discussion/Q&A (Total Time = 60 minutes)
  • There will be very limited time (1-2 minutes) to transition between presentations during each Concurrent Session. 
    • To streamline this process and ensure presenters do not lose time from their presentations, we are asking ALL presenters to pre-load their slides onto a single computer that will be provided at the podium in each presentation room.  See section below for details.
  • There will be a Session Chair assigned to each Concurrent Session who will:
    • Introduce the session and monitor the time for each presentation.
    • Provide presenters with 5, 2 and 1 minute warnings.
    • Ensure presenters conclude their presentation in a timely fashion.
    • Facilitate Q&A after the presentation concludes.

Preparing Your Presentation

In order to ensure smooth transitions between individual presentations during the Concurrent Sessions (see above), there are some important guidelines we are asking presenters to follow as they prepare, these are:

  1. Pre-loading Presentation Files on Podium Computers - To help avoid losing presentation time, we are asking ALL presenters to pre-load their presentation slides onto a single computer that will be provided at the podium in each presentation room.  We are providing two options for presenters for pre-loading their presentation file:
    • Option #1 - Pre-load presentation files during 15-minute break prior to your Concurrent Session.  If you select this option here is what you will need to do:
      1. Work with your co-presenters to create one PowerPoint file that contains all of the FINAL slides for your presentation.
      2. Load your slides onto a USB memory stick or upload them to an online storage location (e.g. Dropbox, etc.)
      3. Arrive at your designated presentation room at the very start of the 15-minute break that is scheduled between each Concurrent Session.  There will be a Marist Technical Support staff member at the podium computer who will assist you in loading your slides.
        • Be sure to have your FINAL slides ready to load.  Once loaded on the podium computer, no additional changes can be made due to limited time.
        • Be sure to either have your USB stick OR have the account information you need to access your online storage system to download the slides.
    • Option #2 - Submit final presentation slides by Wednesday, March 11, 2015 for Marist staff to pre-load in advance. If you select this option here is what you will need to do:
      1. Work with your co-presenters to create one PowerPoint file that contains all of the FINAL slides for your presentation.
        • IMPORTANT: You will NOT be able to re-submit updated slides after the March 11th deadline.  If you anticipate needing to make updates we would recommend using Option #1 above.
      2. Save this file with the full or partial title of your presentation (no spaces) AND the Session ID for it which can be found in the full conference program schedule (which will be posted to the LAK15 web site by Monday, March 2, 2015).
      3. No later than Wednesday, March 11th email the file to LAK15@marist.edu with the subject line "LAK15 Final Slides for [insert Session ID]".
        • If your file is over 25 MB please contact us via email to arrange for other transfer processes.
      4. You will receive a reply within 24 hours confirming receipt of your slides.  If you do not receive this confirmation please email us at LAK15@marist.edu to report the issue.
      5. Marist Technical Staff will ensure that your slides are loaded onto the correct podium computer ahead of the start of your Concurrent Session.
    • NOTE: If you have a unique presentation need that requires that you use your own laptop to present, special software or browser plug-ins, please contact us at LAK15@marist.edu ASAP for assistance.
  2. Presentations Should be Done in or Converted to PowerPoint - The podium computers are Windows-based (Windows 8.1) laptops running PowerPoint 2013 and thus presentation files need to be in .ppt or .pptx formats
    • If you create your presentation in Keynote you will need to export the final presentation as a PowerPoint file.
      • IMPORTANT:  We highly recommend that you review your slides in "presentation mode" in PowerPoint after you export the file to make sure the conversion has worked as expected.  See the Presenter Support Services section below for options for getting assistance with this once you arrive at the conference.
  3. Presentation Slides Should be Set for "Wide Screen" or 16:9 Aspect Ratio - The presentation rooms are equipped with modern projection systems, screens and laptops which default to a 16:9 aspect ratio (or "wide screen" format).  Old aspect ratios such as 4:3 (which is more of a "square" format) will appear "skewed" on these wider screens and thus we recommend that you use the more recent 16:9 ratio.  Below are some additional tips and resources to help you address this issue.

Audio Visual and Technical Details

Each presentation room will have the following:

  • Presentation Laptop running Windows 8.1, Office 2013 (PowerPoint, Word, etc.) and the latest versions of Google Chrome, Firefox and Internet Explorer.
    • NOTE: If you need any non-standard browser plug-ins or other software for your presentation, please contact us at LAK15@marist.edu ASAP.
  • Ceiling mounted projectors (which display in a "wide screen" or 16:9 aspect ratio format)
  • Wireless Internet access
    • NOTE: Windows XP systems will not be able to access our wireless network due to the fact that Microsoft ended support for Windows XP on April 8, 2014
  • Microphone for presenter/panelists

** IMPORTANT ** > If you need to connect your own laptop to a project you must bring your own VGA video adapter.  We will not be able to provide adapters, particularly MAC specific adapters (sometimes referred to as "dongles").

Sessions scheduled to be in the Theatre will be live streamed as well as recorded. Sessions in SC-3101 or the Recital Hall will be recorded and archived for viewing after the conference.  We will not be recording presentations if presenters have indicated they do not wish to be recorded.

Presenter Support Services

We will be providing a range of support services for those presenting at LAK15, these include:

  • Speaker Ready Room - Located in the Quiet Dining Room in the Main Dining Hall, this room will have the same computer and projection equipment as our presentation rooms so that presenters can test out their presentations, etc. ahead of time.  We will also have Marist Technical Support Staff on hand to answer questions or assist with any technical issues.  If you wish to use this room during pre-conference days (Monday and Tuesday), please stop by the LAK15 Information Desk to schedule an appointment or contact us at LAK15@marist.edu in advance.  The room will be staffed and available during meal time (breakfast and lunch) on Wednesday and Thursday, as well as by appointment.
  • Marist Technical Support Staff - A technical support staff member will be stationed in each presentation room for all Concurrent Sessions and Keynotes to assist with any technical issues.
  • LAK15 Information Desk - Located in the main hallway, presenters can stop by the LAK15 Information Desk at any time to ask general questions or to get assistance contacting a technical support staff member.

 

Presenter Info Overview

  1. Session Formats and Time Allotments
    • Allotted times for your presentation and Q&A
    • Requirement to pre-load slides on podium computer
  2. Preparing Your Presentation
    • Options for pre-loading slides prior to presentation
    • Requirement for using PowerPoint file formats
    • Set slides for "Wide Screen"/16:9 aspect ratio
  3. Audio Visual and Technical Details
    • Supported operating system and software
    • Session recording plans
  4. Presenter Support Services
    • Speaker Ready Room
    • Marist Technical Support staff

Need help? Have a question?
Contact us at LAK15@marist.edu.